Certified Building Official Management Practice Exam

What is one effective method to improve efficiency with emails?

1. Increasing the frequency of checks

2. Turning off auto-notification sounds and popups

3. Using multiple email accounts

4. Implementing strict email policies

The correct answer is: Turning off auto-notification sounds and popups

Turning off auto-notification sounds and popups is an effective method to improve efficiency with emails because it minimizes distractions. When notifications constantly alert a person to incoming messages, it can lead to frequent disruptions in workflow, making it difficult to concentrate on important tasks. By disabling these notifications, individuals can manage their time more effectively, check emails during designated times, and maintain focus on the work at hand without constant interruptions. Furthermore, this approach encourages a more organized way of handling emails. Instead of reacting to every new message as it arrives, which can fragment attention and reduce productivity, individuals can allocate specific periods for email management. This can lead to more thoughtful responses and a clearer delineation between work tasks and email communication, ultimately enhancing overall work efficiency.