Certified Building Official Management Practice Exam

When an error is found in a completed project’s record, what action may the administrative authority take?

1. Void the record

2. Submit a legal complaint

3. Write a "Memo to the Record"

4. Update the document

The correct answer is: Write a "Memo to the Record"

The administrative authority may opt to write a "Memo to the Record" when an error is found in a completed project’s record. This approach allows for a formal acknowledgment and documentation of the error while ensuring that the integrity of the record is maintained. By drafting a memo, the authority can clarify what the error was, how it occurred, and the correct information, thereby providing transparency and a historical record of changes. This method also facilitates future reference and helps ensure that all stakeholders are aware of the inaccuracies without necessarily negating the entire record. In contrast, voiding the record could lead to significant administrative complications and the loss of valuable historical data associated with that project. Submitting a legal complaint is not typically the appropriate course of action for administrative errors, as it is more suited for serious violations or disputes. Updating the document may seem like a straightforward solution, but it lacks the formal documentation process that a memo provides, potentially leading to confusion regarding the nature of the correction or the reasons behind it.